Roles and permissions

Everyone has one role at each school, and the role decides what they can see and do. If you belong to more than one school, you can have a different role at each.

PinkTower checks permissions every time, not only in the menu: typing the address of a page your role cannot use shows "You don't have permission to view this page."

Key: ✓ can do it · own only for their own class, children or bus · blank: cannot. Bus crew covers both bus drivers and bus conductors, who have exactly the same access.

The roles

Role	In short
Administrator	Full control of the school: staff, classes, students and guardians, fees, documents, the bus, communication and settings. A school can have several.
Teacher	Works with the one class they are assigned to.
Nurse	Health-focused: messages parents and reads children's medical documents. Never assigned to a class.
Bus driver	Crews one school bus. Works with the children on that bus, never with classes.
Bus conductor	Crews the bus alongside the driver, with exactly the same access.
Parent	Sees and acts for their own children only.

School setup

Task	Administrator	Teacher	Nurse	Bus crew	Parent
Invite and manage staff, nurses, bus crew and administrators	✓
Reset someone's two-factor authentication	✓
Set the school's display currency and grade levels	✓
Create, edit and delete classes, and assign teachers	✓
See classes	✓	own
Enrol and unenrol students	✓	own
Run the year-end promotion	✓
Manage the school's PinkTower subscription	✓

Students and guardians

Task	Administrator	Teacher	Nurse	Bus crew	Parent
Create or remove a student	✓
Record a child as graduated or left	✓
See students	✓	full for own class, basic details for others	basic details	own bus roster	own
Change a child's name, grade or date of birth	✓				own
Edit allergies, dietary needs, medical notes and emergency contacts	✓	own			own
See and edit behaviour notes	✓	own
Add a guardian to a child	✓				own
Change a guardian's relationship, make them primary contact or unlink them	✓
Leave the school					✓

Documents and health

Task	Administrator	Teacher	Nurse	Bus crew	Parent
Define required documents	✓
Upload a child's documents	✓				own
Approve or reject documents	✓
See and download documents	✓		medical only		own
Check who is missing documents and send reminders	✓

Attendance and pickup

Task	Administrator	Teacher	Nurse	Bus crew	Parent
Take attendance	✓	own
Attendance reports	✓	own
A child's attendance history	✓	own			own
Report your own absence (Staff attendance)	✓	✓	✓	✓
Report an absence for someone else	✓
Set the school closing time	✓
Record a pickup	✓	own
See who may collect a child	✓	own			own
Add or remove people allowed to collect	✓				own
Send someone else to collect with a pickup code					own
Check a pickup code at the gate	✓	own
Pickup history and reports	✓	own			own (history)

The school bus

Task	Administrator	Teacher	Nurse	Bus crew	Parent
Manage buses, crews and rosters	✓
Set the run times	✓
Mark children on and off the bus				own bus
See a bus roster	✓			own bus
See a child's bus status	✓			own bus	own

Communication

Task	Administrator	Teacher	Nurse	Bus crew	Parent
Direct messages	any parent	parents of own class	any parent		own children's teachers, administrators and nurses
See every message thread at the school	✓
Post announcements	school-wide or any class	own class
Post stories	✓	own class
Send broadcasts	✓
See broadcast history	✓				✓
Upload photos	✓	own class
See photos	✓	✓			own
Favourite photos					✓
Delete a photo	✓	photos they uploaded
Create, publish and cancel events, and declare closures	✓
See the calendar	✓	✓	✓		✓
Volunteer for an event					✓

Fees, supplies and reviews

Task	Administrator	Teacher	Nurse	Bus crew	Parent
Set up terms, fee types and amounts	✓
Connect the school's bank account	✓
See payment records	✓				own
Pay fees					✓
Refund a payment	✓
Supply catalogue and grade lists, and issuing stock to classes	✓
Record what a class uses	✓	own
Review a teacher					✓
Read employee reviews	✓